Terms & Conditions
DATA PROTECTION NOTICE
We inform you that the data obtained from this booking form will be stored in a database under the responsibility of SW Conferences Ltd in order to answer your queries and send information that may be of interest. You can exercise your rights of access, rectification, cancellation and opposition by contacting us at info@sptcongress.com. Until you inform us otherwise, we understand that your data has not been modified, you agree to notify any change and that we have your consent to use for said purposes. Sending this data implies acceptance of this clause.
Any personal data received for the conference will:
· be held only by SW Conferences Ltd – it will not otherwise be shared with third parties without the consent of the individual the personal data relates to;
· not be shared with other delegates without consent of the individual the personal data relates to;.
The type of personal data we require for the conference is as set out in the Booking Form.
A delegate does not have to provide his/her personal data to us – it is entirely voluntary. However, we may be unable to book the delegate onto the conference if we do not have sufficient personal data about him/her in order to administer and deliver the conference to that delegate.
Any individual whose personal data we hold can, at any time:
· request access to, rectification of, or erasure of, his/her personal data after first providing the data to us;
· request his/her personal information is ported to a third party;
· ask us to restrict processing of his/her personal information; and/or
· withdraw consent to us processing his/her personal data (where consent has previously been given and is relied upon).
These are the rights of an individual under data protection law. If a delegate wishes to exercise one of these rights he/she should contact us on +44 (0)208 133 9643 or by email at info@sptcongress.com making the enquiry for the attention of the Database Manager.
If you (or a delegate) have any concerns about our use of personal data, contact can be made to the Information Commissioner’s Office.
TERMS AND CONDITIONS
GENERAL:
1. The conference is organised and run by SW Conferences Ltd (a company registered in England and Wales with company number 12725113). Our registered office address is College House, 17 King Edwards Road, Ruislip, Middlesex HA4 7AE.
2. References to “you” or “your” means the entity, organisation or individual completing the Booking Form.
3. These Terms and Conditions apply to the exclusion of any terms you attempt to incorporate.
4. Registration for the conference described in this Booking Form is subject to availability and full payment being received.
5. Delegate passes will be issued for the conference and are only valid for the individual named in the Booking Form except where clause 9 applies. We reserve the right to ask a delegate for photographic ID and, if we are not satisfied that this matches our records of the individual due to attend, we reserve our right to require the individual to leave the conference and the premises on which it is held.
PRICE AND PAYMENT:
6. The price of the conference is the Fee as stated on the Booking Form.
7. Late bookings: Bookings made within 14 days of the conference start date will require a credit card guarantee unless we agree otherwise in writing. If, for any reason, we have not received the Fee in full prior to the conference start date you (or the delegate attending) will be asked, as a condition of being permitted entrance to the conference, to provide a credit card guarantee. We reserve the right (without any liability to you) to cancel your booking and refuse entry onto the conference if full payment has not been received on or before the conference start date.
CHANGES TO THE CONFERENCE, SUBSTITUTIONS AND CANCELLATIONS:
8. Changes to the Conference: we reserve the right to change the format, speakers, programme content, venue location, date, or any other aspect of the conference at any time and for any reason. We will provide you with notice of the same. We may, at our sole discretion, offer you a credit for a future event of your choice (up to the value of the Fee already paid) to be used within 12 months of the alteration notice. Save as set out in this clause we will not have any liability to you for changes made (including but not limited to reimbursement of any travel, accommodation or other costs and expenses incurred and/or wasted).
9. Substitutions: if a delegate is unable to attend the conference, a substitute delegate may attend in his/her place at no additional cost provided: (i) we are given at least 24 hours’ notice prior to the conference start date of the new delegate; and (ii) payment of the Fee has been received in full. Any proposed substitution should be notified to us on +44 (0)208 133 9643 or by email to info@sptcongress.com
10. Cancellations:
(i) All cancellations must be sent by email to info@sptcongress.com and must note the conference title, the number of delegates you intend to cancel for and their names. You acknowledge that any refund of the Fee in accordance with this clause 10 is your sole remedy in respect of any cancellation of your registration and we shall not have any other liability to you.
(ii) Your right to receive any refund of the Fee is subject to us receiving a valid cancellation email in accordance with clause 10(i) above.
(iii) If you cancel your registration:
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28 days or more before the conference start date: |
We will refund the Fee less an administration charge (equivalent to 20% of the Fee plus VAT);
OR
you can request a credit note to attend a future SPT congress;
OR
As stated in Clause 9, a substitute delegate may attend.
|
|
less than 28 days but more than 14 days before the conference start date: |
We will refund the Fee less an administration charge (equivalent to 50% of the Fee plus VAT);
OR
you can request a credit note to attend a future SPT congress;
OR
As stated in Clause 9, a substitute delegate may attend.
|
|
14 days or less before the conference start date: |
We regret that no refund will be given.
As stated in Clause 9, a substitute delegate may attend.
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(iv) Any refund payable above will be paid within 28 days of receipt of the cancellation notice.
(v) Covid-19 cancellation policy: Due to uncertainty over the Covid-19 pandemic, a full refund policy is in place should Government restrictions at the time of the event prevent you (the delegate) from attending.
CONTENT OF THE CONFERENCE, MATERIALS AND DOCUMENTATION:
11. All rights in all presentations, documentation and materials published or otherwise made available as part of the conference (“Content”) are owned by us or included with permission of the owner of such rights. You are not permitted to (and shall ensure that your delegates do not):
(i) photograph, film or record any Content;
(ii) replicate or broadcast any Content to third parties;
(iii) distribute, reproduce, modify, store, transfer or use in any other way the Content (except for use for internal business purposes);
(iv) upload the Content onto a shared system;
(v) include the Content in a database;
(vi) make commercial use of the Content;
(vii) include any Content in any website or on an intranet; and/or
(viii) use the Content in a way that may infringe third party rights or in any way that may bring us into disrepute.
12. We may publish Content online or electronically. We reserve the right to remove such Content at any time without notice.
13. Any suggestions or advice contained in the Content should not be relied upon in place of professional or other advice. Whilst we take reasonable care to ensure the Content is accurate and complete, we are unable to verify content supplied by third parties for accuracy and completeness. You should verify all Content before relying on it.
14. Content is provided on an “as is” basis without any warranties of any kind (express or implied). To the fullest extent permitted by law we exclude all liabilities, costs, claims, damages, losses and/or expenses arising from: (i) any inaccuracy or omission in the Content; and/or (ii) any infringing, defamatory or otherwise unlawful material contained in the Content.
LIABILITY:
15. Subject to clause 17, our aggregate liability to you and any delegate (whether in contract, tort (including negligence) or otherwise for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of or in connection with the conference) booking for the conference (prospective or secured) and/or these Terms and Conditions shall be limited to the Fee.
16. Subject to clause 17, we shall not be liable to you in any circumstance for:
(i) any loss of profit, loss of or damage to data, loss of anticipated savings, loss of, or damage to, reputation or goodwill and/or wasted expenditure; and/or
(ii) any indirect, special or consequential loss, damage, costs, claims or expenses of any kind,
arising under or in connection with the conference, booking for the conference (prospective or secured) and/or these Terms and Conditions.
17. Nothing in these Terms and Conditions shall limit or exclude our liability for:
(i) death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors (including any speaker, sponsor or exhibitor at the conference);
(ii) fraud or fraudulent misrepresentation; or
(iii) any other liability than cannot be excluded by law.
18. Clause 19 and 20 apply where you are passing the personal data of another individual to us in completing this Booking Form.
19. You warrant that:
(i) you have a lawful basis for processing that personal data and transferring it to us including, where applicable, fully informed consent (as defined by data protection law);
(ii) without prejudice to clause 19(i) your processing and transfer is compliant with data protection law; and
(iii) you have brought our data protection notice (above) to the attention of each delegate whose personal data you are providing to us, either before disclosure or within a reasonable period following disclosure (not in excess of one month).
20. You agree to indemnify us, our speakers and group companies in full against all liabilities, costs, expenses, damages and losses and reasonable legal costs and expenses suffered or incurred by us, our speakers or our group companies in connection with your breach of clause 19.
GENERAL:
21. The Booking Form and these Terms and Conditions contain the entire agreement and understanding between you and us in connection with the conference and supersede all prior agreements, promises, assurances, warranties, representations and understandings (both oral or written) relating to that subject matter.
22. In registering a delegate you acknowledge that you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person other than as expressly set out in the Booking Form and these Terms and Conditions.
23. These Terms and Conditions shall not create, nor shall they be construed as creating, any partnership, joint venture or agency between us.
24. Save as set out in clause 9, you are not permitted to re-sell, transfer, assign, sub-contract or otherwise dispose of your rights or obligations arising under these Terms and Conditions.
25. A waiver or delay by us to exercise any right or remedy provided under these Terms and Conditions or at law shall not constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict any further exercise of that or any other right or remedy.
26. If any provision or part provision of these Terms and Conditions is or becomes invalid, illegal or unenforceable, it shall be deemed deleted, but that shall not affect the validity and enforceability of the rest of the Terms and Conditions.
27. These Terms and Conditions and any dispute or claim arising out of or in connection with its subject matter or formation shall be governed and construed in accordance with the law of England and Wales. You and we agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms and Conditions or its subject matter.
By completing and submitting the Booking Form to us. you confirm that you have read and understood our Terms and Conditions and you agree to be bound by them.